How we handle what you share

Our promise in one paragraph

We collect only what we need to help you, we never sell or rent your information to anyone, and we will always tell you up front what's optional and what isn't. If you ever want us to delete what we have on you, email Amy@DocPrattMinistries.org and we will. No questions asked, no hoops.

The Snapshot — what's collected and your choices

The Six Dimensions Snapshot is a 36-question reflection tool. Your answers are scored entirely in your own browser — nothing is sent anywhere unless you choose to send it. Here is every choice you make and what each one does.

Step 1 — Before you begin

On the intake screen we ask for two things and offer one optional thing.

• First name (required). Used only to personalize your results — "Jamie, here is your starting point" — and to address you in any follow-up emails. We don't share it. You may use any name you like.
• Email address (required). Used only to send you the results you asked for and the three short follow-up notes described below. We do not share your email with anyone.
• Retake code (optional). A 6-letter code from a previous Snapshot, if you have one. Entering it lets us link this Snapshot to your earlier one in our anonymous metrics so we can see how things have changed for you. It is the only way to connect Snapshots across different devices or different email addresses. Leave it blank if this is your first Snapshot.

Step 2 — While you take the Snapshot

Your answers stay in your browser's memory. They are never sent to a server during the quiz. If you close the tab before finishing, everything is discarded.

Step 3 — When you reach your results

The moment your results screen renders, we automatically send one anonymous record to a private spreadsheet so we can measure how this work helps people over time. That record contains only:

• Your six dimension scores and which one was lowest and highest
• A one-way scrambled fingerprint of your email (called a hash) so we can recognize a returning participant without ever storing your actual email
• Your 6-letter retake code — visible to you, but not linked to your name or email anywhere we can read it
• A timestamp and a short note about your browser (e.g. "Chrome on iOS")

If you would prefer that no anonymous record at all be kept, email Amy at Amy@DocPrattMinistries.org with the subject "Delete my Snapshot record" and the date you took it. We will find and remove the row.

Step 4 — On the results page, you'll be offered three choices

You can pick any combination, or none of them. Each one does something different.

• "Email these results to me." Opens your email program with a draft already filled in: your full results in the body, addressed to you. We are added as a blind-carbon-copy (BCC) on the same email so we know a Snapshot was completed. Your name and full results are visible to us in that copy. You can remove the BCC line before sending if you don't want us to see it — your email program lets you edit the draft like any other email.
• "Send a copy to Amy." Opens your email program with a draft addressed directly to Amy, with you as a carbon-copy and our snapshot inbox as a BCC. Choosing this option is your explicit decision to share your full name, email address, and results with Amy so she can follow up personally. Don't choose this unless you want personal contact.
• "Print my results." Opens a clean printer-friendly window in your browser. Nothing is sent anywhere. Your printer settings handle everything from there — including the "Save as PDF" option if you'd rather keep a digital copy.

Step 5 — The "what would feel like a helpful next step?" checkboxes

On the results page you can tick zero or more of these boxes:

• Let me know about retreats and classes
• Tell me about the book — Going Beyond a Round Tuit
• I'd like prayer or to talk to someone
• Tell me about Doc's Place
• I'd like to support the ministry financially
• I'm a grant-maker or potential ministry partner
• Just my results for now, thank you

These checkboxes only matter if you choose to email your results to yourself or to Amy. The boxes you tick get added to the body of that email so Amy knows what to send next. They are not stored anywhere unless you press "send."

Your retake code, and what to do with it

Every Snapshot generates a 6-letter retake code that is displayed on your results screen, included in your email copy, and printed at the bottom of the print version. Save it if you'd like to retake the Snapshot in a few weeks. If you enter it on your next intake, we can show you how your scores have changed — which is one of the most encouraging parts of this work.

The code is the only way to connect a future Snapshot to this one if you change devices or use a different email. It is yours; we don't store it linked to your name.

Email follow-ups and how to unsubscribe

If you choose "Email these results to me" or "Send a copy to Amy," we add your email address to a small follow-up sequence that sends three short notes from Amy over the following ten days:

• A welcome message
• A gentle reflection on the dimension that scored lowest for you
• A closing note about the bigger picture

Every one of those emails has a one-click unsubscribe link at the bottom. If you click it, you are removed from the sequence and we never email you again. We do not run separate marketing lists.

If you only ever click "Print my results" and never email anyone, no follow-up sequence starts.

When you visit our website

Our public website lives at docprattministries.org (and a couple of related addresses that point to the same place). When you visit any page — including /snapshot, /support, /about, /book, /curriculum, /events, /docs-place, and this privacy page — your browser asks our hosting provider for the page and the hosting provider sends it back. That request includes the same routine information every web request does: your internet (IP) address, the browser you're using, and which page you asked for.

We do not run analytics scripts, advertising trackers, or third-party social pixels on this site. We do not set cookies for tracking. Your visit is yours.

The site loads fonts from Google Fonts, which means Google's font servers see the same routine request information described above when your browser fetches a font. We use Google Fonts because the alternative is uglier typography on every page.

When you give, register, or shop

Donations, event registrations, and book purchases all happen through Zeffy, a separate platform we use precisely because they take privacy seriously. When you give or check out, you are on Zeffy's website, not ours, and Zeffy's privacy practices apply — they handle your name, address, payment details, and receipt. We receive only what we need to thank you and meet our recordkeeping obligations as a 501(c)(3): your name, your gift amount, and the email or address you gave Zeffy for your receipt.

If you are an Ohio donor and prefer your gift to be anonymous, you can tell Zeffy that during checkout, or email Amy directly and we'll handle it.

When you email us directly

We use a handful of separate email addresses for different purposes — hello@, snapshot@, pastoral@, giving@, events@, and volunteers@, all at docprattministries.org. They all reach Amy's inbox. Anything you write to us is treated as a personal letter: it is read by Amy, it is replied to by Amy, and it is not shared with anyone else without your explicit permission. Pastoral conversations in particular are treated with the same confidentiality you would expect from any minister.

Who we share information with

We do not sell, rent, or trade your information to anyone. The only times your information leaves our hands are:

• Service providers we have to use to do the work — our email host (Google Workspace), our donation processor (Zeffy), our email-sequence tool (Mailchimp, once configured), and our website host. Each of these providers sees only the slice of information they need.
• Legal requirements. If a court orders us to disclose something, we will comply with the law. We will tell you we did so unless the order forbids it.
• Aggregated, non-identifying reporting to grant-makers. We may say things like "62 people took the Snapshot last quarter and the average emotional-wellness score was 17" in grant applications. We never include names, emails, or anything that could identify a specific person.

Your rights and choices

You always have the right to:

• Ask what we have. Email us and we will tell you everything we hold that's connected to your name or email.
• Correct anything. If something is wrong, tell us and we'll fix it.
• Delete everything. Email us with "Delete my information" in the subject line. We will remove what we hold within 30 days, except where we are required by law to keep a donation record (in which case we'll tell you which record we kept and why).
• Unsubscribe from any email at any time. Use the link at the bottom of any email from us, or just reply with "unsubscribe."
• Take the Snapshot anonymously. Use any name and any throwaway email address. The Snapshot still works.

Children

The Snapshot and our adult curriculum are written for adults. We do not knowingly collect information from children under 13. If you are a parent and believe your child has shared information with us, email Amy and we will delete it.

Questions or requests

Email Amy directly at Amy@DocPrattMinistries.org. If you need a mailing address for legal correspondence, email first and we'll share one.

EIN 33-3061714 · 509(a)(2) public charity

If we ever change this policy in a way that affects you, we'll update the date at the top and, if you've shared your email with us, we'll tell you what changed.